Ruchelman P.L.L.C. is seeking a part-time administrative assistant to be the face of the firm and provide high-quality administrative support to attorneys and staff.

This person will be the first contact for all guests, interacting with our broad network of clients and professionals in person and on the telephone. This person will also be enlisted to complete a variety of administrative tasks that require consistency, strong work ethic, and attention to detail.

The initial hours of the position are 9:00 A.M. to 6:00 P.M. two (2) days per week. This is a great opportunity for a student or recent graduate. For the right candidate, there is potential to become full time and for growth beyond this role.

Primary Job Responsibilities

Operate a multiline telephone system, directing calls, taking messages, and scheduling appointments as necessary
Create FedEx shipments, send out USPS Certified Mail correspondence, schedule courier pick ups
Maintain office supply inventory and place orders as necessary
Assist attorneys with typing and data entry, as well as preparing submission binders, scanning, shredding, and filing
Prepare diagrams for use in memorandums and articles prepared by attorneys
Set up and break down for meetings and events
Make daily bank deposits
Liaise with offsite IT provider and phone system technicians
Brew coffee and load/unload dishwasher
Other duties as assigned

Qualifications

Excellent verbal and written communication skills
Proficiency in MS Office, particularly Word, PowerPoint, and Outlook
Knowledge of Skype and Skype video
Working knowledge of office equipment such as scanners, printers, postage machines
Strong organizational skills
Bachelor’s degree (completed or in progress)
Prior administrative experience and knowledge of additional languages preferred
Previous law office experience a plus